A Run of Show, is a document that contains all the on-stage details of your show/event. It often includes things like timing of presentations, whether those presentations have videos or PowerPoint presentations associated with them, lighting cues, audio cues, etc. A cue-to-cue is a dress rehearsal for your event [...]
Have you ever had a new planning committee member join and ask why a certain component of the event is done the way it is? If so, has the answer ever been “It has always been done that way”? In planning association events, we can find ourselves working with [...]
For most, taking a sick day as a child, and even as an adult, surely included watching an episode or two of The Price is Right. I have always been wowed by the big car reveal during the Showcase Showdown. Now, as an event manager, I view this reveal [...]
Event managers partner with a number of suppliers to ensure the success of an association conference or special event. One of the first partnerships for many successful events is with the destination marketing organization (DMO). A DMO is responsible for promoting a city in order to increase tourism and [...]
Event budgets can often be tight so cutting professional design out of the event budget is sometimes seen as an easy way to save some money. There are dozens of free online design tools that promise to make anyone design like a professional. While these programs can often be [...]
In my last blog Incorporating Mobile Tours Into Your Conference Program, I talked about how to decide if mobile tours are a good fit for your current conference program. Mobile tours can be a great addition that takes your conference program to the next level. They do have some [...]
We are seeing more and more association conferences incorporate mobile tours as part of their conference programming. A mobile tour is an educational session that takes your delegates offsite to a location(s) outside of your regular conference space. They are most typically either walking tours or bus tours. Keep [...]
An event planner’s relationship with a speaker for an association conference often starts with a formal speaker agreement. With this being the initial interaction with the speaker, you want to make sure you get off on the right foot and ensure the details of the engagement are clear and [...]
Your association may be in the habit of sending out Requests for Proposals for every event that you host, and we have written an article just for that purpose, What to Ask and How to Ask It , but often the RFP process is extremely time consuming and unnecessary. [...]
The crazy, busy event season has just wrapped up, all financials have been settled, and final reports have been submitted to the association leaders. Now what? It is difficult to switch gears and adjust to not having to work at such a hectic pace. Issues and client requests are [...]